Connect your first mailbox
Bring your email into Metis Suite, from an empty workspace to a working inbox.
In this tutorial you connect your first mailbox and open it in Metis Suite. You start from a workspace that has nothing in it yet. By the end, you will be reading your own mail, and you can let the AI assistant read it too if you want.
You need a Metis Suite account with two-factor authentication set up. If you do not have one yet, start with the first pages of Get started.
Open the empty workspace
When a workspace has no mailbox, calendar or drive, opening it shows a page titled “Nothing in this workspace yet”. This is where a brand new account lands after you sign in, and where a workspace you just created opens.
This page is the workspace’s Mailboxes settings page. To come back to it later, open the workspace menu at the top of the left rail and choose Mailboxes.
Click Add mailbox
Click Add mailbox. The Add a mailbox dialog opens.
If you have already connected other mailboxes, they are listed here. Click one to add it to this workspace, and skip to the step “Open your inbox”. If you have none yet, the dialog may still say “Every mailbox on your account is already here.” That is expected: continue with the next step.
Connect a new mailbox
Click Connect a new mailbox. The dialog lists the mail providers and servers your instance owner has set up.
If the one you need is not in the list, ask your instance owner to add it.
Pick your provider and sign in
How you sign in depends on what you pick.
Click Gmail, Outlook or Zoho Mail. Metis Suite sends you to the provider’s own sign-in page. Sign in there and allow Metis Suite to access your mail.
Finish within 10 minutes. When you are done, you land straight in the new mailbox’s inbox, already added to the workspace.
Click your mail server. Its button shows the name your instance owner gave it. A login form opens.
Fill in your Email address and Password. Fill in Username only if it differs from your email address. If your outgoing mail uses a separate login, turn on SMTP uses a different login and fill in those details too.
For a Cloudflare Email or Resend mailbox, the form asks for a Mailbox token instead. Your server operator gives you this token.
Click Connect mailbox. Metis Suite checks your login before it saves anything. When it works, you see “Mailbox connected”. The new mailbox appears in the workspace’s list. If it does not show yet, reload the page.
If a server login fails, a message tells you why, for example “That server rejected the username or password.” Check your details and try again. For every message, see Connect an account.
Open your inbox
If you signed in with Gmail, Outlook or Zoho Mail, you are already in your inbox. Otherwise, click Inbox in the left rail.
Your mail appears in the message list. Click a message to read it.
Turn AI on for the mailbox (optional)
A new mailbox starts with AI turned off, so the assistant cannot read it. If your instance has AI set up and you want to use it with this mailbox:
- Open the workspace menu at the top of the left rail and choose Mailboxes.
- Click the robot icon on the mailbox’s row. Its label reads “AI is off for this mailbox here”.
- Enter the code from your authenticator app and click Turn AI on.
This turns AI on for this mailbox in this workspace only. You can turn it off again at any time, and that needs no code.
Next steps
Your mailbox is connected, and it stays yours: you can add it to other workspaces too.
- Learn to read, write and organize your mail in Mail.
- Add a calendar or a drive the same way, from Calendars or Drives in the workspace menu. See Add, share and remove resources.
- Share the mailbox with your team or invite people to the workspace. See Workspaces and accounts.