Members and roles

Invite people to a workspace, manage pending invites, change roles, transfer ownership and remove members.

You manage a workspace’s members on its General settings page. Open the workspace menu at the top of the left rail and choose General. The section headed Members of and the workspace’s name lists each member’s name, email address and role.

A workspace has three roles:

• Owner: there is exactly one. The owner can do everything, including changing roles, transferring ownership and deleting the workspace.
• Admin: manages members, invites and the workspace’s settings, and sees every resource in the workspace.
• Member: uses the workspace and adds their own resources.

For the full comparison, see Roles and permissions.

Invite people

Owners and admins can invite people.

1. Click Invite. A dialog titled “Invite to” followed by the workspace’s name opens.
2. Type an email address and choose Member or Admin. Add more rows with Add another, or paste several addresses at once.
3. Click Send invite (or Send invites).

Each person gets an email titled with your name and the workspace’s name, with an Accept invite button. Invites expire after 7 days.

• A workspace invite works only for someone who already has an account on your Metis Suite instance, unless your instance lets anyone sign up. To invite someone who has no account yet, first send them an account invite. See Account.
• Metis Suite does not show the invite link in the dialog, so the person needs the email to join.
• If you send too many invites in a short time, the dialog lists the addresses that failed.

Pending invites

Owners and admins see invites that have not been accepted yet under Pending invites. Each shows the email address, the role and when it expires.

To cancel one, click its trash icon (Revoke invite), then click Cancel invite. The link stops working right away. You can invite the person again at any time.

Accepting an invite

When someone clicks Accept invite:

• If they are signed out, they see “Sign in to accept”. They click Go to sign in, and after signing in they come back to the invite.
• If it works, they see “You’re in!” and the workspace opens.
• If it does not, they see “Couldn’t accept invite” with the reason: “Invite not found”, “Invite already used” or “Invite expired”. Ask an owner or admin for a new invite.

Change a member’s role

Only the owner can change roles. Use the Member or Admin picker on the member’s row.

• Making someone an admin asks for your authenticator code. The dialog “Make this member an admin?” explains what admins can do. Enter the code and click Make admin.
• Changing an admin back to member needs no code.

Transfer ownership

Only the owner can transfer ownership, and only from the workspace’s General settings page.

1. Click Transfer on the row of the member who should become the owner.
2. The dialog “Transfer ownership?” says the workspace will belong to them and you will become an admin.
3. Enter your authenticator code and click Transfer ownership.

Remove a member

Owners and admins can remove members. Admins can also remove other admins. Nobody can remove the owner.

1. Click the trash icon on the member’s row (Remove member).
2. Click Remove in the dialog.

The person loses access right away to every mailbox, calendar and drive shared in the workspace. The mailboxes, calendars and drives they connected themselves leave the workspace at the same moment, and stay on their own account.

Leaving a workspace

There is no Leave button. A member asks an owner or admin to remove them. An admin can remove themselves with the trash icon on their own row. The owner must transfer ownership first.