Personal and shared settings
Which settings are yours alone, which belong to one resource in one workspace, and which apply to everyone in a workspace.
Some settings change only what you see. Others change the workspace for everyone. This page lists which is which.
Yours alone
Only you see these. Other members are not affected.
| Setting | Where you change it |
|---|---|
| Light or dark mode | Dark mode or Light mode in the account menu |
| The order of your workspaces in the left rail | Drag the workspace tiles |
| Your default workspace | Settings, then Workspaces, then Make default |
| Load remote images automatically, Clean tracking from links and Senders whose images always load | Settings, then Privacy |
| Muted conversations and Read later in each mailbox | In mail |
| Pinned drive folders | In drive |
| Which calendars you hide in the calendar sidebar | The checkboxes in the calendar sidebar. They apply in this browser only. |
| Your MCP clients | Settings, then MCP clients, when your instance has AI set up |
Per resource, in each workspace
The person who connected the mailbox, calendar or drive sets these, separately in each workspace.
| Setting | Where you change it |
|---|---|
| Whether AI can read the resource | The robot icon on the resource’s row on the workspace’s Mailboxes, Calendars or Drives page |
| Whether phishing detection scans a mailbox | The shield icon (its label reads “Phishing detection is on for this mailbox here” or “off”) on the workspace’s Mailboxes page |
See Add, share and remove resources.
Shared with the whole workspace
These apply to everyone in the workspace.
| Setting | Who can change it |
|---|---|
| The workspace’s color and logo | Owners and admins |
| The AI and phishing detection rules for the workspace | Owners and admins |
| Whether each resource is Shared or Private | Owners and admins |
| Which calendars of an account the workspace shows | Owners, admins, and the person who connected the account |
| Which drive folders the workspace shows | Owners, admins, and the person who connected the drive |
| Members, roles and invites | Owners and admins invite and remove members. Only the owner changes roles. |