Results and actions
What each kind of search result shows in its row and in the preview, and every action you can run on it.
This page lists every kind of result workspace search can show, in the order the groups appear, with the actions for each one. The first action in each list is the one that runs when you click the row or press Enter. To open the full list, see Open a result or act on it.
Groups appear in this order: Suggestions, Saved searches, Recent searches, Mail, Events, Files, Chats, Members, Contacts, Workflows, Workflow runs, Mailboxes, Calendars, Drives, Mail folders, Labels, Connections, Subscriptions, Commands, Settings and Workspaces.
Actions whose name starts with Filter by or Search replace what is in the box with a new search, such as from: and the sender, and keep search open.
Ask the assistant opens Workspace AI with a new message that already holds the item as a chip. The message is not sent, so you can type your question first. You see this action only when AI is on for your instance, for the workspace and for the mailbox, calendar or drive the item is in. See Use Workspace AI.
Each row shows the subject, the sender and the start of the message, and the date. A badge marks mail that is scheduled, snoozed, saved for readlater or muted.
The preview shows the subject, From, To, Date (Sends for a scheduled message), Snoozed until for snoozed mail, Mailbox, and the message text.
| Action | What it does |
|---|---|
| Open | Opens the message in its mailbox. Snoozed mail opens in Snoozed. |
| Reply | Opens a reply to the sender. |
| Archive | Archives the message. Not shown for mail that is already archived. |
| Star or Unstar | Stars or unstars the message. |
| Mark read or Mark unread | Marks the message read or unread. |
| Snooze until tomorrow | Snoozes the message until 8:00 tomorrow. |
| Snooze until next week | Snoozes the message until 8:00 next Monday. |
| Add a label | Lets you pick a label to add. |
| Ask the assistant | Starts a Workspace AI message about this email. |
| Filter by sender | Searches for mail from the same sender. |
For a scheduled message, the actions are different:
| Action | What it does |
|---|---|
| Open | Opens it in the Scheduled folder. |
| Cancel the send | Asks “Cancel this scheduled send?” (“The message will not be sent.”). Click Cancel send to confirm. |
| Retry the send | Shown only when Metis Suite could not confirm whether the message was sent. Tries the send again. |
When there are more messages, Load more at the end of the group shows the next ones.
Events
Each row shows the title, the calendar and the location, and when it starts.
The preview shows When, Where, Calendar, Organizer, Guests, Your answer, Meeting (the meeting link) and the description.
| Action | What it does |
|---|---|
| Open | Opens the event in the calendar, on its date. |
| Going, Maybe, Not going | Sends your answer to the invitation. |
| Edit | Opens the event for editing. |
| Delete | Asks you to confirm, then deletes the event at the calendar provider. It cannot be brought back here. |
| Ask the assistant | Starts a Workspace AI message about this event. |
| Search with the attendees | Searches for events that any of this event’s guests or its organizer are invited to. |
Files
Each row shows the file’s icon and name, its drive’s short name, and when it last changed. A badge marks pinned folders.
The preview shows Kind, Size, Changed, Folder, Drive and Pinned.
| Action | What it does |
|---|---|
| Preview or Open folder | Opens the drive. A file opens with its preview showing. |
| Download | Downloads the file. Files only. |
| Rename | Asks for a new name. |
| Move | Opens Move and the item’s name, where you pick a folder. Click Move here to move it. |
| Pin or Unpin | Pins or unpins the folder. Folders only. |
| Delete | Asks you to confirm. Google Drive and OneDrive move the item to the trash. Every other drive deletes it for good. |
| Attach to a new mail | Opens a new message with a link to the file. Only for files that have a web link. |
| Ask the assistant | Starts a Workspace AI message about this file. Files only. |
| Filter by folder | Searches the folder the file is in. |
The row shows the name of the folder the file is in, and Filter by folder appears, only when your search uses drive-folder:. When there are more files, Load more at the end of the group shows the next ones.
Chats
Your own Workspace AI conversations. The preview shows the last 6 messages, each marked You or Assistant.
| Action | What it does |
|---|---|
| Open | Opens the conversation in Workspace AI. |
| Rename | Asks for a new title. |
| Delete | Asks you to confirm, then deletes the chat and its history for good. |
Members
Each row shows the member’s name, email address and when they joined. Owners and admins also see pending invites, marked with an invited badge.
The preview shows Email, Role and Joined (or Invited and Expires for an invite). For a member, it also shows Recent mail with them and Upcoming events with them.
| Action | What it does | Who sees it |
|---|---|---|
| Open profile | Opens the member’s profile. | Everyone |
| Opens a new message to them. | Everyone | |
| Invite to an event | Opens a new one-hour event at the next full hour, with them as a guest. | Everyone |
| Search everything with and their name | Searches for mail from or to them, and events they are invited to or organized. | Everyone |
| Ask the assistant | Starts a Workspace AI message about this person. | Everyone, when AI is on |
| Copy email | Copies their email address. | Everyone |
| Make admin or Make member | Changes their role. Make admin asks for your authenticator code. | The owner |
| Transfer ownership | Makes them the owner. Asks for your authenticator code. | The owner |
| Remove from workspace | Asks you to confirm, then removes them. | Owners and admins. Never shown for the owner. |
For a pending invite, the actions are Copy email and, for owners and admins, Revoke the invite.
Contacts
People from your recent sent and received mail. Like a member’s, the preview shows recent mail and upcoming events with them.
The actions are Search everything with and their name, Email, Invite to an event and Copy email.
Workflows and workflow runs
For a workflow, the preview shows State (on or off), Last run and Changed.
| Action | What it does |
|---|---|
| Open the builder | Opens the workflow in the builder. |
| Turn on or Turn off | Turns the workflow on or off. |
| Run now | Starts a run. |
| Open history | Opens the workflow history. |
For a workflow run, the preview shows Status, Started and any Error. The actions are Open the run, Resume (for a blocked or failed run) and Cancel (for a pending, running or blocked run).
Mailboxes, calendars and drives
For a mailbox, a calendar account or a drive, the preview shows Provider, Slug (its short name in the page address) and whether AI is on. For a drive, it also shows Server.
| Action | What it does |
|---|---|
| Open | Opens it. |
| Workspace settings | Opens the workspace’s Mailboxes, Calendars or Drives settings page. |
| Detach from this workspace | Asks you to confirm, then takes it out of this workspace. It keeps working in every other workspace. Owners and admins only. |
| Filter by this mailbox, calendar or drive | Searches only there. |
Search also finds each calendar inside a calendar account, if the workspace shows it:
| Action | What it does |
|---|---|
| Show in the calendar | Opens the calendar. |
| Show only this one | Opens the calendar and hides the account’s other calendars in the sidebar, in this browser. |
| Hide | Opens the calendar and hides this one in the sidebar, in this browser. |
| Filter by this calendar | Searches only this calendar. |
Mail folders and labels
Search finds each folder of each mailbox. The actions are Open and Filter by this folder.
For labels, search finds the built-in labels, shown as “Every mailbox”, and the custom labels of each mailbox.
| Action | What it does |
|---|---|
| Open | Opens the inbox filtered by the label. |
| Filter by this label | Searches for mail with the label. |
| Delete the label | Custom labels only. Asks you to confirm. Messages keep their content, and the label is removed from them. |
Connections
Your own connected accounts that this workspace uses. A badge reads “needs reconnecting” when an account has stopped working.
| Action | What it does |
|---|---|
| Open connections | Opens Settings, then Connections. |
| Reconnect | Shown when the account needs reconnecting. Opens Settings, then Connections, where you reconnect it. See Fix an account that stops working. |
| Delete the connection | Asks you to confirm, then removes the whole account: every mailbox, calendar and drive it backs, in every workspace. |
Subscriptions
Senders you get regular mail from, such as newsletters. They show only when your search has type:subscription. Search looks through the newest inbox mail of each mailbox.
The actions are Open in Subscriptions, Unsubscribe (asks you to confirm first) and Filter by sender. See Unsubscribe.
Commands, settings and workspaces
| Group | What you find |
|---|---|
| Commands | Compose mail, New event, New folder, Upload files, New chat (when AI is on), New workflow, Switch to dark mode or Switch to light mode, Go to mail, Go to calendar, Go to drive and Go to members. Your saved searches show here too, as “Saved search:” and a name. |
| Settings | Account, Privacy, Workspaces, Connections, Mailboxes, Calendars, Drives, MCP clients (when AI is on), Invites, Security, Workspace settings: General, Workspace settings: Mailboxes, Workspace settings: Calendars, Workspace settings: Drives, and Dashboard if you own the instance. |
| Workspaces | “Switch to” and the name of each of your other workspaces. |
Pick a command or a settings page to run it or go there.